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Deposit Information

Please fill out the Deposit Inquiry Contact Form below if you have any research reagents of significant value to the malaria research community.  We are particularly interested in acquiring malaria parasite isolates, lines and clones, associated molecular reagents and established, characterized anopheline vector colonies.  Although we encourage Depositors to register with the BEI Resources program, registration is NOT a prerequisite for depositing materials with the MR4 collection.  

Depositor Benefits

The benefits of depositing reagents into the NIAID MR4 and other BEI collections are numerous. Through this program, MR4 and BEI:

1.  Reduce the burden to depositors for requests for their reagents.  BEI provides management and coordination of transportation and regulatory permits for regulatory compliant shipping to investigators.
2.  Provide safe long term archival storage of important cell lines and reagent stocks.
3.  Provide accessioned scientific information and links to depositor citations regarding the reagent on the web.
4.  Provide authentication and quality control for reagents amplified and tested at MR4/BEI.
5.  Preserve the intellectual property and ownership of the depositor materials as designated through the deposit process.
6.  Promote investigator research and require citation of depositor reagents upon publication or presentation by other users.
7.  Help investigators fulfill NIH and other funding organization requirements for sharing of biological research materials and data. 

Depositors must complete the Distribution/Ownership Rights Form (MR4/BEI Deposit Form Part I) and obtain appropriate institutional approval.  The Deposit Form serves as a Material Exchange Agreement in conjunction with the BEI Resources Material Transfer Agreement (MTA).  The MTA, required of all BEI Resources registrants, governs the intellectual property and material rights for each reagent deposited with and distributed from BEI.  Commercial use of a reagent will require prior approval from the Depositor and his/her institute as specified on the Deposit Form.  To facilitate the use of the reagent and assurance of quality measurements, depositors are also requested to provide relevant technical and scientific information on the reagent, including appropriate citations, by completing a relevant MR4 Reagent Information Form.  Please see the Deposit Forms page to download and complete the appropriate MR4 Reagent Information Form for your deposit.

 Helpful Tips for Depositors

  • If you have not been in contact with MR4 or BEI staff, please submit the Deposit Inquiry Contact Form below for review and approval of your planned deposit BEFORE sending any Forms or Reagents. 
  • One BEI Reagent Deposit Form may be used for multiple reagents. 
  • Please list all reagents to be covered/deposited at one time on the BEI Reagent Deposit Form and attach the relevant MR4 Collection Reagent Information form(s) to it.
  • Be sure to obtain appropriate institutional approval signatures for material transfer. 
  • One Reagent Information Form should be completed for EACH reagent to be deposited.
  • Please fill out only fields relevant or known on the reagent information form for each reagent to be deposited, but provide as much information as possible to assist our accession and database records.  Please include appropriate literature citations.
  • MR4 can assist you with packaging and shipping requirements and, in some cases, associated expenditures.  Please contact us at malaria@atcc.org.
Deposit Information

HMP Depositor:

BEI Resources serves as a resource repository for deposition and distribution of materials and reagents generated under the HMP to the scientific community and include: cultured organisms, amplified DNA from uncultured organisms and DNA. The table and information below should be used to guide you in your deposition of materials into BEI Resources so that your materials will be available to the research community in the shortest amount of time.

Material Preferred method of Storage for Shipment
BacteriaProvide material frozen in cryopreservative (e.g., glycerol) in 1-2ml cryovials.
VirusesProvide material frozen in 1-2ml cryovials.
Microbial DNAProvide material frozen in 1-2ml cryovials.
FungiProvide material frozen with cryopreservative in 1-2ml cryovials.
Eukaryotic pathogens as ParasitesProvide material frozen in medium with cryopreservative (e.g., DMSO) in 1-2ml cryovials.

  • Receipt of frozen material (on dry ice) is preferred to preserve viability of material for both domestic and international shipments. Two to Five vials of each item are preferred per deposit.
  • Material can be shipped to BEI Resources at 4 degrees C, but this condition may decrease the viability of the material received.
  • Upon receipt of the material, information about the material and its availability will be posted on the BEI Resources and HMP DACC websites.
  • Shipping costs are paid by BEI Resources, and shipping materials (i.e., boxes, labeled vials, etc.) are also available upon request.
  • For quality control purposes BEI Resources also requests that the 16s sequencing data (FASTA files), if available, be provided with the deposited material. This facilitates BEI Resource's quality control processes and can minimize delays in making the deposited material available.
Information about Requesting Materials from BEI Resources
  • Based on careful consideration of the HMP funds available for this repository, the potential number of materials and reagents being submitted to BEI Resources for distribution, and BEI Resource current standard operating procedures, NIH has determined that the material will not be "shelf ready" or quality controlled, or, in most cases, immediately available upon request. This material is considered "made-to-order".
  • Once a request is received for the deposited material, the material will be expanded, quality controlled and shipped. BEI Resources will then have that specific item in sufficient quantity and quality and have it available as "shelf ready" for subsequent requests from the scientific community.
  • Since the material is not quality controlled at the time of deposit into BEI Resources, it may take 4-6 months to produce the requested material.
    • Currently, about 16% of the requests from the scientific community are delayed because of issues related to the deposit of materials into BEI Resources and include depositing non-viable, contaminated or incorrectly labeled materials or delays in receiving replacement vials from depositors after requests from BEI Resources.
  • Requests for materials will be limited to 10 "made to order" items per order semi-annually. Special consideration will be given to larger and/or more frequent orders. Please contact NIAID and BEI Resources staff to discuss this.
Thank you for your attention to these guidelines and we will be in contact with you shortly concerning your deposit.


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Deposit Inquiry Contact Form
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Select the resource most appropriately related to your material below, provide us with the deposit description, and any other additional information in the box below and a scientist will contact you.

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